This is a tactic one of my first supervisors used to manage communication with her team. She had a large group of people working for her. Lots of split-shifts over multiple locations and functions.
She needed to keep track of information to share with the team-members, know who had been updated and who she still needed to check in with. To manage all of this she used a grid.
Along the top were the initials of her team members. Down the side were the things she needed to share or check. Something like this:
Nowadays, we connect with our colleagues over a variety of channels (Zoom, email, Teams, WhatsApp, messenger, LinkedIn, etc.) several times a day. Sometimes in groups, sometimes individually. Sometimes planned, other times serendipitously (triple word score there, by the way). Either way the grid still works.
At the end of the day, my supervisor could check the grid and see if everyone had been updated, and if she had listened to her team. The grid would be updated and carried forward to the next day. When it was full, she started a fresh one and disposed of the old copy.
It reduced the chance that someone on the team would miss out on knowing something vital that they needed to do their job. Using the grid my supervisor also made sure that, even though the days were fragmented and busy, everyone got the attention and support they needed.
Here's a variation
It might not be possible to have a team check-in each morning. Using the grid makes sure the questions still get asked, and the attention and support is still given, where it is needed. Just add your regular check-in questions to the top of the sheet, and start a fresh one each day.
Using the grid is a reliable way to keep your team communication consistent, fair and effective.
If you try it please let us know how you get on.